Students receiving financial aid must:
These requirements apply to a student’s entire period of attendance at Seattle University, and in some instances may include enrollment at other institutions before transferring to Seattle University, even though the student may not have received financial aid for all the terms in which they were enrolled.
It is important for financial aid recipients to understand that satisfactory academic progress requirements and enrollment standards for financial aid purposes may not be the same as those for academic purposes. It is possible to be making satisfactory academic progress for academic purposes while at the same time not making satisfactory academic progress for financial aid purposes. Therefore, it is important that students contact Student Financial Services to talk with a counselor when considering reducing the number of credits for which they are enrolled.
Satisfactory academic progress for eligibility to receive federal and institutional aid is reviewed at the end of each spring quarter. For state aid, progress is reviewed at the end of each quarter of enrollment for which state aid is received. While students will be notified via email if they have not maintained satisfactory academic progress, it is their responsibility to monitor their own progress.
Financial aid will be suspended for students who do not make satisfactory academic progress for financial aid purposes as outlined briefly above and explained in detail below. That suspension may be appealed as explained in the Appeals section below.
Federal regulations require that students maintain GPAs that are consistent with successful completion of their program:
Undergraduate students are required to maintain a cumulative GPA of at least 2.0 or the minimum cumulative GPA required by their program, whichever is higher.
Graduate students are required to maintain a cumulative GPA of at least 3.0 or the minimum cumulative GPA required by their program, whichever is higher.
Federal regulations require that the institution establish the standard length of time that students can receive aid while pursuing a degree. This requirement is called the “maximum time frame” for aid eligibility and, for undergraduate students, includes all applicable credits earned from all institutions attended since high school.
For its undergraduate students, Seattle University has established a maximum time frame for the receipt of financial aid as the earlier of:
For undergraduate students, the maximum period of eligibility for federal, state and institutional aid is calculated as follows:
This policy applies to all institutional aid including grants and scholarships. Institutional aid is not available for extending a program to complete more than one major, minor or degree. To complete the undergraduate program within the institutional funding period, students are encouraged to enroll for 15 credits per quarter.
For graduate students, the maximum time frame of eligibility to receive federal financial aid is 6 years (24 quarters) as long as the minimum, cumulative GPA and pace requirements continue to be met.
Pace measures progress toward a student’s degree within the maximum time frame and is calculated by dividing the cumulative number of credits the student has completed by the cumulative number of credits the student has attempted at the end of any review period.
Seattle University has established the minimum acceptable cumulative pace to be 80%. Pace considerations:
Students must complete the minimum number of credits based on:
For example, if a student receives aid for initial enrollment of half-time (6-8 credits at the undergraduate level) but adds credits later in the term resulting in full-time enrollment, progress will be evaluated based on that full-time enrollment.
Enrollment status is defined as:
|Enrollment Status||Undergraduate Students||Graduate Students|
|Full-time||12 credits minimum;
15 credits strongly recommended
|6 credits per quarter|
|Three-quarter-time||9 credits per quarter||4 or 5 credits per quarter|
|Half-time||6 credits per quarter||3 credits per quarter|
|Less Than Half-time||The # of credits for which you enroll||The # of credits for which you enroll|
To be eligible for financial aid for less than full-time enrollment, federal, state and/or institutional aid may require proration based on the reduced enrollment level which may, in turn, result in a reduction in the financial aid.
Institutional aid includes aid awarded through Student Financial Services and other offices at Seattle University which originates from the institution's general fund, departmental funds, the financial aid budget, gifts to the university, and endowed scholarship funds.
Considerations for receiving institutional aid:
All institutional gift aid is limited to the student’s class standing when they are admitted to Seattle University as outlined above in the “Maximum Time Frame” section.
All scholarship recipients must maintain a minimum cumulative pace of 80% as outlined above in the “Pace” section.
It may be possible for students who have met the maximum time frame and pace requirements, but who did not maintain the required cumulative GPA (see specifics below), to improve their GPA by taking classes in the summer (without aid). For more information about this option, students should contact Student Financial Services to talk with a counselor.
In addition to the named scholarships below, there are other institutional scholarships which come with specific requirements. Those requirements are disclosed in the offer letter associated with those scholarships.
Students who received a Sullivan Leadership Award or a Presidential, Trustee, Campion, Messina, Xavier, Bannan or Honors Scholarship when entering Seattle University must meet all the standard satisfactory academic progress requirements outlined above and maintain a cumulative grade point average (GPA) requirement of at least 3.0. Failure to meet this standard for the Sullivan Leadership Award, Bannan or Honors Scholarship at the spring review may result in suspension of these awards.
Failure to meet this standard for the other scholarships listed in the paragraph above will result in a year of scholarship probation. Failure to meet the 3.0 minimum cumulative GPA requirement by the end of the probation year will result in the replacement of the scholarship by the next lower scholarship (if minimum GPA requirements are met for that level scholarship) in the year in which the student entered. For recipients of the lowest scholarship, failure to meet the minimum GPA requirement in the probation year will result in a fifty percent reduction of that scholarship for subsequent years.
The progress of Washington State Need Grant and/or Washington State Work Study recipients is monitored at the end of each quarter:
Appeals for reinstatement of Alaska loan eligibility are made to the Alaska Student Loan Commission.
Satisfactory academic progress for financial aid purposes is reviewed annually at the end of spring quarter. Student Financial Services notifies students via their Seattle University email account if it appears that they have not made satisfactory academic progress. Students who failed to make satisfactory progress due to unanticipated circumstances beyond their control that prevented regular progress, such as illness or injury, a serious illness or death in the student’s family, may appeal to have their aid reinstated. Students begin the appeal process by contacting a Student Financial Services Counselor by phone at 206-220-8020, by email at email@example.com or by coming to the Student Financial Services Office in Vi Hilbert Hall (2nd floor) to see a counselor during that office’s walk-in appointment hours which are posted on the Student Financial Services web site: www.seattleu.edu/sfs. Counselors work with students to determine the best course of action based on each student’s specific circumstances.
If the student and counselor determine that submitting an appeal is the best next step, the student will be given a Satisfactory Academic Progress Appeal Form on which to provide the following information:
Because eligibility to receive financial aid is suspended pending the outcome of an appeal and the appeal process can take a few weeks to complete, it is important to contact a Student Financial Services Counselor just as soon as possible to begin the process. This is particularly important if you want to receive financial aid for a summer session.
The Student Financial Services Counselor will review the student’s appeal and make one of the following determinations:
If it appears possible and likely that you will be able to resume progress within the next quarter:
If it appears unlikely that the student will be able to resume progress within the next quarter and/or the request is that eligibility to receive institutional gift aid be extended, the student will be required to work with an academic advisor to develop an academic plan that, when followed, will
Each appeal will be considered on its own merit. However, while there is no limit to the number of appeals a student may submit, repeat appeals must generally be for reasons different than those of previous appeal to be approved and will take longer to process because they will be reviewed by a committee of Student Financial Services Counselors.
Readmitted students who were not making satisfactory academic progress as financial aid recipients when they left Seattle University must resolve that deficiency under the policy in place when they re-enter. Readmitted students should make an appointment with a Student Financial Services Counselor who will make a determination about how the student needs to proceed using the options outlined above for continuing students.
If the student’s appeal is denied, they will be notified of that decision via their Seattle University email address. A student may appeal that decision by sending an email or letter to the Director of Student Financial Services, explaining in as much detail as possible why they’re asking that the decision be reversed.
If a student’s aid eligibility is suspended due to failure to make satisfactory academic progress, they may be able to regain eligibility by pursuing their education without the benefit of financial assistance from Seattle University. This may involve taking additional classes at Seattle University to raise their cumulative GPA to an acceptable level, or taking credits at Seattle University or another institution to regain “pace.” Please note that taking credits from another institution will require official transcripts and evaluation of transfer credit, and sometimes an application for readmission, before eligibility can be restored.
Because regaining eligibility is generally difficult to do, Student Financial Services highly recommends that students meet with a Student Financial Services Counselor to ensure that they understand what is required to regain eligibility. When a student believes they have regained satisfactory progress and are again eligible to receive financial aid at Seattle University, they must submit a request to the Student Financial Services office to confirm that they have regained eligibility. If additional courses were taken, that request must be submitted after the student’s courses have been evaluated and posted to their Seattle University transcript by the Office of the Registrar.