Seattle University seeks to provide on-campus living for students at the most reasonable rate possible. For this reason, the University operates housing and dining services on a full academic year contract basis.
Each student who resides on campus must agree to the terms and conditions of the Resident Handbook, Code of Conduct, and University Bulletin. By submitting the Housing and Residence Life online request for housing, a student or prospective student agrees that he/she intends that the electronic submission constitutes consent to sign this contract as if they had signed in their own hand. Submission of this contract further constitutes acceptance, acknowledgement, and the agreement to abide by the terms and conditions of this contract and it becomes a binding agreement (a legal contract) between the student and the University, and is considered an acceptance of an offer of housing. This contract is deemed accepted upon receipt of prepayment by the University.
This Student Housing Agreement (the "Agreement") is entered into and effective on July 1, 2018, between Seattle University (the "University") and the Student.
As a residential campus, committed to the education of the whole person, the residential experience is considered an integral part of a student's education. Students are required to live on campus and purchase the Residential Meal Plan if they fall into any of the following categories:
If students fall into any of the above categories (as of the first day of class for the academic year), they are required to live on campus for the full academic year. If student status (class year, age etc.) changes during the academic year, they will not be released from this housing requirement until the following academic year. The summer quarter is not included in the residential requirement.
Returning students applying for an exemption to the residential requirement are required to submit a request by May 1, 2018. New students are required to submit a request by August 1, 2018. Late requests will not be accepted.
By signing the Student Housing Agreement, students will be subject to financial penalties for failing to honor the commitment for the entire academic year. While an exemption from the On-Campus Residency Requirement may be awarded in a given case, a student may still be subject to financial penalties under the Student Housing Agreement "Room Rates for Academic Year" clause for up to the full remaining rates due.
Exemptions to the residential requirement are limited to the following categories:
The Student Housing Agreement is a binding, legal document. Therefore, we will not approve mid-year move-outs after the move-in date without a financial penalty for cancellation.
Students applying to live with family must follow the following process (by April 22nd for returning students, or July 24th for new students):
In order to be approved for release from the residential requirement, the student must complete a Housing Application and submit the required documents. Fulfilling the requirements for exemption will not constitute an automatic release from the residency requirement. Failure to obtain an approved exemption from Housing and Residence Life will result in the posting of the quarter housing charges to the student's SU account.
Any student who falls within the residential requirement and fails to sign up for housing, or be approved for an exemption by May 1 (returning students) or August 1st (new students), will automatically be assigned a room and meal plan.
Any student found to be providing false information on the Housing policy exemption request form or during a personal interview will be subject to University disciplinary action.
SU students have ten (10) business days after receiving their official assignment to cancel their housing agreement without penalty so long as the cancellation reason is within the housing policy. After the ten (10) business days the following penalties will apply:
Reasons for a Housing Release
Commuting - If you are a third or fourth year student or over 21 years of age by the first date of your start term. After moving in, because of the binding Student Housing Agreement, we will not approve mid-year move outs without a cancellation penalty.
Marriage - Occurring after the start date of the contract. A marriage certificate to prove actual marriage is required.
Medical Accommodation - Conditions for which the University is unable to accommodate on campus residence. A letter of support from the Office of Disability Services is required. Contact Disability Services at (206) 296-5740.
Transfer, Withdrawal, Hardship Withdrawal - Documentation is required. Submitting the Meal Plan Change form is also required. Students who are suspended or expelled for disciplinary reasons will not be released from the financial obligations of their contract. For mid-quarter withdrawals, students may have their housing and meal plan charges prorated based off of the date of check-out.
Graduation - This is occurring during the academic year. Congratulations!!!
Academic Internship/Exchange/Study Abroad - Documentation is required if this is a non-Seattle University sponsored program.
Pregnancy - Pregnancy or the birth of a child by the student. Students may have their housing charges prorated based off the date of check-out.
Military Relocation - Documentation is required. Students may have their housing charges prorated based off the date of check-out.
Any student who falls within the residential requirement and fails to sign up for housing, or be approved for an exemption by May 1st (returning students) or August 1st (new students), will automatically be assigned a room and meal plan.
The Student agrees to occupy an assigned room in one of the University's student residences during the 2018-2019 Academic Year (as defined below in Section G). The University agrees to permit the Student's occupancy according to the terms and conditions of this Agreement. Except as permitted in the University's Student Handbook (and except for a roommate assigned by the University), the Student agrees to not allow any other person to remain overnight or to occupy his or her unit. The Student agrees not to lend or give his or her key or campus card to any other person.
Cohabitation is not permitted in University residence halls or apartments. Students will be assigned, and are only permitted to, live with students of the same gender. Students are not permitted to live with another student with whom they are in an amorous relationship. Only guests of the same gender as their resident hosts are permitted to stay overnight in the residence halls, provided that the guest is not in an amorous relationship with the resident host. It is expected that anyone housing an overnight guest has received explicit permission from his or her roommate(s). For reasons of safety and accountability and in case an emergency should arise, hosts must inform their RA if they have an overnight guest. A guest is limited to staying overnight in a residence hall three nights per month. If any guests intend to stay longer than three nights, they must obtain permission from the Resident Director of the building.
The Student agrees to pay the applicable room rate in three equal installments, one each academic quarter, by the due dates established and announced by the University, except as otherwise denoted by University policy. Room Rates for the 2017-18 school year are published on the housing website.
1. The University administers decisions regarding room assignments without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, political ideology or status as a Vietnam-era or special disabled veteran. The University will make reasonable accommodations in housing for students with disabilities and gender identity needs.
2. The University reserves the right to determine room assignments, and to change a student's room assignment for reasons determined necessary by the University.
3. It is the policy of Seattle University to give preference in housing assignments to students who reside outside the greater Seattle area. In accordance with this policy, the University reserves the right to cancel this contract prior to the published date for residence hall opening in the fall, winter, or spring quarters where this contract has been entered into with a student who resides within the greater Seattle area. The cancellation of the contract, notification of cancellation, establishment of priorities to regain residence, definition of the greater Seattle area, and other matters are governed by established procedures that are available upon request.
4. Any room assignment not claimed by midnight of the first full day of classes will be reassigned as needed. In such event, charges for the original assignee may continue and a different room assignment will be determined by the University from the remaining rooms available, if any.
5. Single room assignments in double occupancy rooms are available only when space permits. Single room assignments cannot be guaranteed prior to the beginning of the quarter, and may not be available throughout the entire school year. Single rooms will be prioritized based on need.
6. Continuing students must be registered for classes prior to moving on campus. Continuing students not registered by the date of move-in may have their assignment canceled.
7. Students must be in compliance with the University’s immunization policy. Students who are not in compliance will not be allowed to move in.
8. Students living on campus should be registered full-time (12 or more credits). Students who are not full time should request permission from the Office of Housing and Residence Life to remain on campus. This does not apply to seniors in their final 2 quarters or students participating in a University co-op or internship program.
The Student authorizes the University to post Housing and Residence Life charges directly to his or her student account. The Student understands that the charges may include, but are not be limited to, housing fees, meal plan costs, cancellation fees, fines for conduct violations, reimbursement of damage costs, and lockout fees. The Student should contact Housing and Residence Life directly for a description of charges. The Student is obligated to pay any balance in full by the invoice due date. If the Student fails to comply with these terms, he or she will not be allowed to register for classes or receive transcripts or diplomas and may be denied other University services. If the Student fails to make timely payment of all or any part of assessed charges, the Student will be liable to the University for all costs (including reasonable attorneys' fees) the University incurs in pursuing collection against the Student. The University's late fee policies will also apply to charges imposed by Housing and Residence Life. The Student understands and agrees to these terms and accepts as the Student's personal responsibility any debt arising in connection with this Agreement.
Students living in the residence halls must purchase a meal plan with the University's food service contractor (Chartwells). If the Student fails to specify a meal plan, the Residential Meal Plan option will be assigned to the Student and he or she is liable for the cost of that plan. The minimum meal plan requirement for freshmen and sophomores is the Residential Meal Plan; this includes the Murphy and Douglas Apartments. The meal plan the Student selects for fall quarter will automatically be added to each subsequent quarter unless the Student requests a change through Housing and Residence Life in the first ten (10) class days of fall/winter/spring quarters.
Junior and Senior students are not required to purchase a meal plan. If a Student chooses to purchase a meal plan with the University's food service contractor (Chartwells), the meal plan the Student selects for fall quarter will automatically be added each quarter unless the Student requests a change through Housing and Residence Life in the first ten (10) class days of winter/spring quarters.
Additional money can be added on the Student's account at any time. Funds less than or equal to $250 remaining at the end of fall and winter quarters are rolled over to the next quarter. Funds remaining at the end of spring quarter are forfeited to the University. Meal plan 6 and Meal Plan 7 will roll over 100% quarter to quarter.
University representatives may enter the residence halls and the Student's unit at any time without prior notice, after knocking and announcing their presence, for the purposes of: (1) making necessary or agreed-upon repairs; (2) supplying necessary or agreed-upon services; (3) investigating health or safety concerns, or suspected violations of Housing and other University policies (including, but not limited to, violations of firearm or drug, tobacco, and alcohol use policies);
(4) verifying occupancy; (5) conducting inventories of University property; and (6) conducting facility inspections.
The University reserves the right to terminate this Agreement and the Student's residency because of improper or unsafe conduct by the Student or failure of the Student to comply with any term or condition of this Agreement. The University's termination of this Agreement does not relieve the Student's obligation to pay the room rate for the full Academic Year. If the Student withdraws from the University and Housing, this Agreement will terminate and eligibility for any refund will be determined by the Housing refund policy in effect at that time. The Student shall vacate the residence hall within 24 hours of initiating withdrawal procedures.
No pets or animals are permitted in campus housing at any time, with the exception of (1) fish contained in a small tank of not more than ten (10) gallons; and (2) an animal trained at a recognized school or facility for the purposes of assisting or accommodating a person with a disability.
The Student acknowledges that he or she is aware that the University has a number of policies that relate to and govern student conduct. Those policies are contained in several different documents, including, but not limited to, the Seattle University Student Handbook; the Resident Handbook; the Seattle University Code of Student Conduct; the
Undergraduate Bulletin of Information; and the Seattle University Catalogue. At all times students are responsible for accessing online the most up-to-date version of University policies. Policies posted online are the most current versions and are intended to supersede prior online versions and hard copies. The Student agrees to become familiar with these documents and policies and to comply with the obligations set forth in these publications and in other University policy statements that pertain to students or student conduct or activities, as they may be amended from time to time.
Seattle University does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, political ideology or status as a Vietnam-era or special disabled veteran in the administration of any of its education policies, admission policies, scholarship and loan programs, athletics, and other school-administered policies and programs, or in its employment related policies and practices. In addition, the University does not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program.
All University policies, practices and procedures are administered in a manner consistent with Seattle University's Catholic and Jesuit identity and character. Inquiries relating to these policies may be referred to the University's Chief EEO Officer/Title IX Coordinator at (206) 220-8515.
For more information please go to https://www.seattleu.edu/policies/nondiscrimination-policy/
Individuals may also contact the Office for Civil Rights of the U.S. Department of Education.
We work closely with the Office of Disability Services to ensure appropriate accommodations for students with disabilities in housing. Please contact Rich Okamoto at Disability Services at (206) 296-5740 or at firstname.lastname@example.org to discuss your accommodations for the residence halls and any other support you may need on-campus. Accommodations can include (but are not limited to) things like: a single room, access to an accessible bathroom, alteration of meal plan, etc. Please discuss with Rich what you think you will need to be successful at Seattle University.