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Institutional Review Board

Policies for Protocol Submissions

Be sure to read carefully through all applicable policies prior to completing an initial submission or post-approval request. All materials must be submitted electronically to Protocol submissions may be returned to the investigator for revision and resubmission in the following cases: 

  • using outdated IRB forms  -- always download the most recent forms from our website. Do not save templates to your computer for later use.
  • missing protocol parts (consent forms, email or phone scripts, recruitment flyers, instruments, etc.)  
  • missing signatures from PI, co-PIs, or faculty adviser (faculty advisers must also sign the checklist on student protocol submissions)
  • missing letters of support/permission from each institution where research will be conducted (if at schools, nonprofit organizations, businesses, etc.). Letters must be on letterhead and signed by the appropriate institutional authority -- emails are not acceptable substitutes.
  • lack of or outdated human subjects training (CITI human subjects certification must be completed by primary researchers and student researchers

Incentives (Compensation)

Under the IRS guidelines, any monetary compensation (including gift cards) are subject to tax. As a result, SU has a policy on incentive payments to human subjects, that requires researchers to report monetary compensation to the IRS for incentives totaling more than $50. PIs who wish to provide incentives of $50.01 or more (e.g., two $50 gift cards would still fall under this policy) must obtain a W-9 form from all human subject participants/recipients. This policy was developed with the Institutional Review Board, the Office of Research Services and Sponsored Projects, and the Controller's Office, in line with common policies at other universities and institutions.


Informed Consent detailed information about the reasoning and requirements of the informed consent process, from obtaining consent through documentation.

Research in International Settings: conducting research abroad often involves preparing for different cultural norms and settings; and therefore additional human subjects protections may be necessary.

Research Involving Minors): in the state of Washington, "minors" are individuals under 18 years of age. Minors are designated a "vulnerable population," according to Federal regulations; and frequently--but not in all cases--research with minors requires full board review.

Research Involving Prisoners: any research involving incarcerated individuals, regardless of age, must be reviewed by the full board due to their status as a "vulnerable population."

Research with Pregnant Women, Fetuses, and Neonates

Research Involving Adults with Decisional Impairment 

Ceding Oversight to a Non-SU IRB