On March 23, 2020, Governor Jay Inslee issued Executive Order 20-25, “Stay Home – Stay Healthy,” to slow the spread of coronavirus disease 2019 (COVID-19).
Seattle University has directed all faculty and staff to work remotely unless they have an essential or critical need for being on campus. The policy is in full effect Friday, March 20, at noon. In areas which serve our students or manage public safety, we will move to critical staff only. Each division leader and Dean will make the determination on those staff roles where an employee’s physical presence on campus is critical and will communicate this to the staff in their respective area. Vice Presidents and Deans will be working remotely as well.
In efforts to ensure compliance with Governor Inslee’s Executive Order, the Office of Human Resources is moving to remote operations and will be closed to walk-in service starting Monday, March 30. Be assured however, Human Resources staff will remain available to serve our campus community.
The HR team will be working remotely, available on email, phone and Zoom appointments throughout each day. You may call or email us for assistance directly, or for general questions or inquires, you may call or email: 206-296-5870 or firstname.lastname@example.org. We will also be available in the office by appointment only. One administrative staff member will be present on campus between the hours of 10 am-12 pm, on Monday, Wednesday, and Friday to process and distribute items that come to our group by mail or fax. Our team will ensure that the following tasks will still be addressed promptly in service to our employees:
We ask for your patience as we work to respond to the inquiries and needs that we are receiving from our community.
The university will extend Supplemental COVID-19 Leave Pay through the next pay period closing on April 15, 2020. Please complete the Supplemental COVID-19 Leave Request and submit to email@example.com to apply for or extend your currently approved Supplemental COVID-19 Leave Pay. As a reminder, you will not need to exhaust your sick time to qualify for Supplemental COVID-19 Leave Pay.
Note that Good Friday and Easter Monday fall within this period which are observed holidays and will be paid as such. The university will be in communication with you prior to the Easter weekend for the pay period of April 16-30. We appreciate your patience.
Any staff member who meets the following requirements will be eligible to apply or extend their Supplemental COVID-19 Leave Pay:
The University's paid sick time benefit complies with the City of Seattle’s Paid Sick and Safe Time ordinance. Our sick time benefit protects the income of employees during incidental or occasional periods of:
Regular, benefits-eligible employees are awarded up to twelve days of paid sick time each year. Other employees, including part-time faculty and student employees, accrue one hour of sick time for every thirty hours worked or credited by the University.
More information on the university’s paid sick time benefit can be found here.
Your current sick time hours are accessible online here. Select the “Employee” category. From the Employee page, select the “Leave” link.
Questions? Reach out to HR here.
Questions? Reach out to HR here. Your supervisor is also an important resource.
Questions? Reach out to HR here.
The university is authorizing student workers to be paid according to their expected work schedules through the next pay period ending April 15, 2020. Students able to do their work will continue to report their time in the usual manner. Others will report the hours they would have worked but are not able to perform due to the disruption to campus services due to COVID-19. Student supervisors are responsible to review and approve each student worker’s timesheet submission.
We will offer guidance on student employment after April 15 prior to the Easter break. A range of factors are being considered as we plan ahead, including the relief provisions in the economic stimulus legislation that is expected to receive final approval in Congress this week and we are in the process of reviewing.
If students have worked previously, please use their prior work schedule to approximate the hours worked and have them enter this into their timesheets (access the history on the Web Time entry for detail). For students who have not worked previously and have no prior record, please utilize your budget for the position, the fact that students may not work over 20 hours per week, and the time period to develop an average and then ask students to enter this into the daily record.
Yes, Seattle University is authorizing student workers to be utilized for remote work as long as the supervisor is able to address the procedural, wage and hour and privacy issues inherent with any remote worker.
Yes, for spring quarter 2020, Seattle University is undertaking the work needed to pay the student workers who relocated out of state. The student worker must notify their supervisor when this is the case to ensure the university complies with pertinent payroll tax requirements. The supervisor should then notify Payroll if one of your students is working out of state. Please consult with Human Resources before agreeing to employ a student worker residing outside of the United States.
Yes, if all normal approval processes are followed and the work can be performed within the context of current operational conditions.
Student Financial Services will continue to handle the onboarding of newly-hired student workers and will be able to guide you through this process.
The university will suspend paycheck deductions for employee parking permits starting with March 31 paychecks. Many faculty and staff are working remotely and it is appropriate that we temporarily lift this charge. Permit charges will automatically resume at a later date. We’ll be sure to notify you when that happens.
As an Aetna or Kaiser member you can seek medical support electronically to avoid an in-person office visit.
Teladoc is available to all Aetna members 24/7. Through Teladoc you can speak to a licensed provider by phone or video within minutes. Costs will depend if you are enrolled in the PPO or HSA medical plan.
Kaiser members can utilize the Care Chat online messaging system, available 24/7. You can also access an E-Visit to consult with a healthcare provider online and receive a treatment plan within a few hours.
If you or a qualified family member are diagnosed with a serious health condition, an extended absence from work may qualify under the new Washington State Family and Medical Leave Law. Applicable leave eligibility requirements would apply. Meghan van der Sluys (firstname.lastname@example.org) administers leaves of absences for faculty and staff and is the contact for extended absences due to medical reasons.
Fidelity Investments, the recordkeeper for the university’s 403b retirement plan, regularly posts information for investors. A current example is ‘Six tips to Navigate Volatile Markets’. Log into your Fidelity account at https://netbenefits.fidelity.com/NBLogin to see the latest Fidelity guidance. On-campus consultations with a Fidelity representative have been suspended until further notice. Phone-based consultations remain an option.
Aetna is waiving co-pays for all diagnostic testing related to COVID-19. This means Aetna will cover the cost of physician-ordered testing for patients who meet CDC guidelines, which can be done in any approved laboratory location. Aetna will waive your member costs associated with diagnostic testing at any authorized location. SU is a self-insured plan and has the ability to opt-out of this program at our discretion.
For the next 90 days, Aetna will offer zero co-pay telemedicine visits – for any reason. As an Aetna member, you should use telemedicine as your first line of defense in order to limit potential exposure in physician offices. Aetna will waive your member costs for all video visits through Teladoc®, the CVS MinuteClinic app, and in-network providers who offer virtual care options. SU is a self-insured plan and has the ability to opt-out of this program at our discretion.
To stay current with Aetna’s response to the outbreak, please log in to https://www.aetna.com/
Kaiser Permanente announced that it has the ability to test members for COVID-19. If testing is warranted, please contact Kaiser to make the appropriate arrangements. As a Kaiser member, you will not have to pay for costs related to COVID-19 screening or testing. In the event you are diagnosed with COVID-19, additional services, including hospital admission (if applicable) will be covered and charged according to your normal plan coverage rules.
Questions? Reach out to HR here.
Seattle University is an inclusive community, and we deeply value the diversity of our community. We are committed to fostering a community that not only values diversity, but also models the principles of inclusive excellence throughout the university. To that end, it is critical that we equip ourselves with facts and each take on the responsibility of dismantling the myths and stigmas that have resulted in rampant ignorance and discrimination. And while we’ve not received any reports of harassment or discrimination on campus related to COVID-19, it is essential that we continue to share accurate information during this time of heightened concern. We must stay committed to our Jesuit values of inclusion, respect and care for the whole person. Important facts to know: