Community Service Leave

Community Service Leave

To encourage and support staff to embrace the mission, vision and values through service, Seattle University offers Community Service Leave to participate, with pay, in community service activities that occur during regularly scheduled work hours. 

Staff Eligibility

Benefits eligible staff with an FTE of .75 or higher will receive three (3) working days every July 1 to engage in service to the community throughout the year. Those benefits eligible employees under .75 FTE receive 1.5 working days. These days do not accrue, do not count as hours worked for purposes of overtime, do not carry over into subsequent fiscal years, and are not paid out upon separation from the university. Employees who change FTE mid-year will not experience a change in Community Service Leave hours until the following July 1. Community Service Leave hours will not run into the negative; any accidental overage will be recorded as unpaid leave.

Participation in certain University sponsored immersion programs will follow Community Service Leave request procedures, but time away from work does not count against an individual's Community Service Leave balance.

Employee Schedule1.0 to 0.75 FTE 0.74 to 0.53 FTE
Community Service Leave Awarded on July 1 3 days 1.5 days

Definition and Intent

Community service activities are defined as those carried out in alignment with Seattle University’s mission of educating the whole person, professional formation, and empowering leaders for a just and humane world.  The Center of Community Engagement offers a variety of community service and volunteer options.  Visit ConnectSU to view available opportunities! 

Note: Seattle University is a Section 501(c) (3) tax exempt organization. It is prohibited from participating or intervening, directly or indirectly, in any political campaign on behalf of or in opposition to any candidate for public office, and has limits on the extent to which it can engage in lobbying activities. Therefore, employees may not use Community Service Leave to engage in political campaign-related activities or lobbying activities. Questions regarding prohibited political campaign intervention or lobbying should be directed to the Office of University Counsel.

Requesting Community Service Leave

Requests for Community Service Leave are made in writing using the Community Service Leave Request Form and approved by the employee’s supervisor. The approved form can be kept in the employee’s department file. 

Requests for approval of leave should be submitted at least thirty (30) days in advance of the proposed service, and must be scheduled so as not to create an undue hardship on the conduct of university business. Community Service Leave may be taken in full or partial day increments and may be used for one-time or regularly occurring community service opportunities. Supervisors should not consider hiring additional temporary staff to "fill in" for employees on a university-approved Community Service Leave.

Recording Time

Nonexempt employees will record when they have used their Community Service Leave on Webtime Entry through SUOnline. 

Exempt employees will record when they have used their Community Service Leave by submitting a Leave Report.  This form should be submitted to Payroll. 


Community Service Leave Request Form

Leave Report for Exempt Employees