Student Government Club Funding
SGSU funds events, clubs and organizations recognized through the Center for Student Involvement.
How to Request Club Funding
Learn how to get started
Key Documentation:
Weeks is defined as SGSU business weeks. SGSU is in session during normal weeks when classes are held. However, SGSU will not accept requests during Finals Week and quarter breaks (i.e., Summer Break, Winter Break and Spring Break), as well as the week prior to Finals Week (i.e., week ten of a quarter).
Example: For a request under $1,000, if an event will be held one week after a break ends, the request must be made two weeks (i.e., week nine) before Finals Week of the quarter preceding the break.
- Requests $2,000 and above shall be proposed at minimum six 6 SGSU business weeks in advance of event date.
- If the ask is between $1,000 and under $2,000, requests should be proposed at minimum four SGSU business weeks in advance of event date.
- If the ask is under $1,000, requests should be proposed at minimum two SGSU business weeks in advance of event date.
| Request Bracket | Time Required | Action Required |
|---|---|---|
| $0—under $1,000 | Two (2) SGSU business weeks in advance of event | None |
| $1,000 —under $2,000 | Four (4) SGSU business weeks in advance of event | Present to Finance Committee for Approval |
| $2,000 and above | Six (6) SGSU business weeks in advance of event | Present to Senate for Approval |
The SGSU Funding Rubric
SGSU/SU Mission
- How does this event work towards the greater good of SU?
SU Community
- What is the reach of this event?
- How many students will it impact?
Outside Funding Efforts
- What extent has the club sought other means of fundraising without SGSU contribution?
Purpose
- To what specifically are the requested funds from SGSU going toward?
Preparedness
- How did the club handle the prerequisite process for appropriations?
Process Overview
Request
- Treasurer fills out Budget Request Form.
Prepare
- Schedule time with CFO present.
Present
- CFO will reach out with SGSU decision.
- Email club activity string to CFO.
After event
- Save receipts.
- Submit all receipts.
- Remaining funds of $20 will be returned.
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Step 1
Visit ConnectSU
Go to your club’s ConnectSU page. Click “Manage Organization”.
Making a Request
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Step 2
Click drop-down
Go to the top left and click the drop down.
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Step 3
Create New Request
Click the “Create New Request” then click "Create Budget Request" for SGSU appropriations.
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Step 4
Budget Details
Finally, click "Budget Details" and fill out the form.
FAQ
- Club or Organization must be recognized through the Center for Student Involvement in order to be eligible for SGSU appropriations.
- A member from each team/group requesting funding must be in attendance at the presentation of the appropriation. (if requested)
- Clubs are not permitted to use crowdsourcing funding platforms (GoFundMe, etc) or third-party payment systems ( square, PayPal, etc) Only Venmo is allowed as per Controller's Office preference.
- Clubs who are eligible for funding and receive SGSU appropriations will see the funding reflected in their Seattle University activity string.
- Due to Washington state law, Seattle University's clubs and organizations are not permitted to conduct gambling in any form (for example, door prizes and raffles to fundraise).
- If these limitations are violated at any time, the club will be notified upon discovery and may impact their eligibility for and/or amounts of appropriations funding. Additionally, clubs may be held accountable for violating Seattle University policies.
- Events that have already taken place
- Requests for food and drink for general club or organization meetings
- Requests for a general club operating funds, including membership dues
- Requests to attend events that will financially support (directly or indirectly) a political party or candidate
- Funding for alcohol at events
- National airfare
- Any form of international travel (including airfare).
- Requests for funding of $2,000 or more (without 50% of funding coming from outside sources first)
- Requests for funding events where 50% or more of funding comes from a school department
- Any petty cash, incidentals, spending money, tuition payments or personal expenses.
- Single-use printed materials (e.g., promotional materials)
- Requests from a club or organization that has already received 10% of the SGSU Appropriations Budget for the year
- It is expected that any club requesting funds from SGSU demonstrate that it has (or will have) gone under significant fundraising efforts outside of approaching SGSU Appropriations.
- Clubs requesting under $2,000 may be granted up to the full cost of the event on a discretionary basis.
- Clubs requesting over $2,000 must fund at least 50% of their event's total cost outside of SGSU Appropriations.
The SGSU Finance Committee and Chief Financial Officer may terminate funding awards or requests at their discretion. You may appeal a termination to the SGSU Senate Assembly.
- All publicity for the event or program must include "Sponsored by SGSU" and include the SGSU logo.
- Additional stipulations may be added by the Finance Committee during the meeting and must be adhered to.
- A member from each team/group requesting funding must be in attendance at appropriations presentation(s). Presentations may be requested for any proposal; however, they are required for funding requests over $500.
- Clubs are expected to submit copies or scans of receipts to SGSU to show how the awarded funding was utilized and allocated within two weeks of the event date.
- A form and/or email will be sent out to collect the receipts and invoices upon approval of the funds.
- Failure to submit the receipts within the two-week time frame will lead to possible rejection of your clubs' next funding requests.
- NOTE: The receipt must be itemized and clearly captured or scanned to show the amount used and shown that it has been paid.
If you have a remaining balance of more than $20 from the awarded funds, you are required to give the balance back to SGSU
- SGSU Chief Financial Officer will be writing a journal entry to move funds from your club’s activity string to the SGSU appropriations activity string. The journal entry will be signed by SGSU Advisor, Marissa Robledo and Assistant Director of Clubs and Leadership, Angel Asuncion-Reed. The signed journal entry will then be forwarded to the Controller’s office for processing.