Academic Forms

All current students, staff, and faculty are able to submit e-forms through Etrieve for most requests and procedures. Etrieve Forms is an online platform that allows students/faculty/staff to fill out, review, comment, approve, deny, and route forms as needed. This process is the most efficient way for current students, staff, and faculty to have requests processed by the Office of the Registrar. 

Some forms are not yet available as an e-form, but are still accessible in a pdf format. 

Navigate to our Academic Forms webpage for the full list of forms available for current students, staff, and faculty. 

Audit Application

Alumni may audit undergraduate lecture courses at Seattle University. Visit our Audit Courses page and the Auditing Courses (97-07) policy for more information.

Form: Audit Application

Directory Information Removal or Prevention Disclosure

You can prevent your directory information from being disclosed to third parties by submitting this form. Visit our FERPA page for more information.

Form: Directory Information Remove or Prevent Disclosure

Education Record: Permission to Release

Give permission to the university to release education record information, other than a transcript, to a third party. Transcripts can be ordered separately here. This is a one-time release only. Any future release to the same party will require a new form.

Form: Education Record: Permission to Release

Inspect and Review Educational Records Request

Inspect and review your academic records with the Office of the Registrar.

Form: Inspect and Review Educational Records Request

Reference Letter Request

References include the following: recommendations for employment, for receipt of an honor or honorary recognition, for admission to an educational institution, for application for a scholarship or similar award, or any other pursuit of a student or former student in which a reference is necessary or desired. This form is required when a former student seeks a reference letter that contains non-directory information such as GPA, course grades, social security number, and information obtained from evaluations by others.

Form: Reference Letter Request

Special Request Form

Note: Current students should use the Special Request E-Form instead. 

Submit this form if you need:

• A form completed by our office.
• A letter with specific information about your education at Seattle University.
• A duplicate diploma.

Form: Special Request

Student Update Notification Form 

Note: Current students should use the Student Update Notification E-Form instead. 

Submit this form if you are a former student and need to add, update, or change the following information in your Seattle University records:

• Date of birth
• Preferred name
• Legal name
• Gender
• Ethnicity/Race
• Social Security Number

Form: Student Update Form

Audit Application

Non-student/non-alumni age 60 and above may audit undergraduate lecture courses at Seattle University. Visit our Audit Courses page and the Auditing Courses (97-07) policy for more information.

Form: Audit Application